Records Management, 8th Edition

✍ Scribed by Judith Read, Mary Lea Ginn

• Publisher: South-Western Educational Pub
• Year: 2006
• Tongue: English
• Leaves: 417
• Edition: 8th
• Category: Library

✦ Synopsis

RECORDS MANAGEMENT is a comprehensive introduction to the complex field of records management. Alphabetic filing rules are included, along with methods of storing and retrieving alphabetic, subject, numeric, and geographic records. Thorough coverage is provided for filing and maintenance of paper, automated, micro image, and electronic imaging records. For additional Student and Instructor Resources, visit the product companion site at http://read.swlearning.com.

✦ Table of Contents

Cover Page
......Page 1
Title Page
......Page 2
Copyright Page
......Page 3
Preface......Page 4
Contents......Page 10
PART 1 The Field of Records Management......Page 14
How Has Information Grown?......Page 15
What Is Records Management?......Page 17
What Are Records?......Page 18
What Is the History of Records Management?......Page 22
What Are the Legal Considerations for Records Management?......Page 29
What Are Records Management Functions in Organizations?......Page 31
Careers In Records Management......Page 36
Important Terms......Page 40
Applications......Page 41
Access Basics......Page 43
PART 2 Alphabetic Storage and Retrieval......Page 44
Need for Alphabetic Order......Page 45
Alphabetic Indexing Rules......Page 49
Cross-Referencing......Page 58
Important Terms......Page 65
Review and Discussion......Page 66
Applications......Page 67
Records Management Simulation......Page 70
Alphabetic Indexing Rules (Continued)......Page 71
Review and Discussion......Page 87
Applications......Page 89
Records Management Simulation......Page 93
Alphabetic Indexing Rules (Continued)......Page 94
Subjects Within an Alphabetic Arrangement......Page 111
Review and Discussion......Page 113
Applications......Page 115
Records Management Simulation......Page 119
Databases......Page 120
How Computers Sort Data......Page 126
Electronic Record Life Cycle......Page 132
Points to File and Retrieve......Page 143
Review and Discussion......Page 144
Applications......Page 145
Records Management Simulation......Page 147
Correspondence Records Storage......Page 148
Records Storage Equipment and Supplies......Page 150
Correspondence Storage Procedures......Page 173
Points to File and Retrieve......Page 188
Review and Discussion......Page 189
Applications......Page 190
Records Management Simulation......Page 192
Records Storage......Page 193
Records Retrieval......Page 202
Records Transfer......Page 210
Records Center Control Procedures......Page 218
Records Center Software......Page 222
Points to File and Retrieve......Page 223
Review and Discussion......Page 224
Applications......Page 225
Records Management Simulation......Page 227
PART 3 Subject, Numeric, and Geographic Storage and Retrieval......Page 228
Subject Records Storage and Retrieval......Page 229
Subject Records Arrangements......Page 233
Subject Filing Supplies......Page 240
Subject Indexes......Page 243
Storage and Retrieval Procedures......Page 247
Important Terms......Page 254
Applications......Page 255
Records Management Simulation......Page 258
Numeric Records Storage and Retrieval......Page 259
Consecutive Numbering Method......Page 260
Nonconsecutive Numbering Methods......Page 274
Other Numeric Coding Systems......Page 280
Databases for Numeric Storage......Page 282
Points to File and Retrieve......Page 285
Review and Discussion......Page 286
Applications......Page 287
Records Management Simulation......Page 288
The Geographic Records Storage Method......Page 289
Advantages and Disadvantages of Geographic Records Storage......Page 294
Geographic Records Storage Arrangements......Page 295
Geographic Records Storage Indexes......Page 304
Geographic Records Storage and Retrieval Procedures......Page 308
Points to File and Retrieve......Page 317
Review and Discussion......Page 318
Applications......Page 319
Records Management Simulation......Page 322
PART 4 Technology and the RIM Program......Page 324
The Relationship Between Electronic and Image Records......Page 325
Electronic Media......Page 326
Retention and Disposition......Page 335
Records Safety and Security......Page 341
Image Media......Page 347
Software......Page 357
Important Terms......Page 360
Applications......Page 361
RIM Program Components......Page 364
RIM Program Responsibilities......Page 371
Important Terms......Page 386
Applications......Page 387
Appendix......Page 391
Glossary......Page 397
Index......Page 407