Records Management for Museums and Galleries. An Introduction

✍ Scribed by Charlotte Brunskill and Sarah Demb (Auth.)

• Publisher: Chandos Publishing
• Year: 2012
• Tongue: English
• Leaves: 264
• Series: Chandos Information Professional Series
• Edition: 1
• Category: Library

✦ Synopsis

The systematic management of records is an important activity for 'information businesses' such as museums and galleries, but is not always recognized as a core function. Record keeping activities are often concentrated on small groups of records, and staff charged with managing them may have limited experience in the field.

Records Management for Museums and Galleries offers a comprehensive overview of records management work within the heritage sector and draws on over a decade of experience in applying fundamental principles and practices to the specific circumstances of museums. It introduces readers to the institutional culture, functions, and records common to museums, and examines the legislative and regulatory environments affecting record-keeping practices. The book is comprised of eight chapters, including: a history of records keeping in the UK museum and gallery sector; the basics of records management; making a business case for records management; requirements of legislation for records management; how to conduct a records survey; strategy and action planning; how to develop a file plan, retention schedule and records management programme; and a guide to useful additional resources.

• Gives practical and tested solutions to real world issues
• Fills a gap in the literature as a handbook in this important sector
• Provides an overview of the sector as a whole

✦ Table of Contents

Content:
Front matter, Pages i-iii
Copyright, Page iv
List of figures, Page ix
Acronyms, Page xi
Acknowledgements, Page xiii
Preface, Pages xv-xvi
About the authors, Pages xvii-xviii
1 - The history of record keeping in the UK museum and gallery sector, Pages 1-34
2 - Records management basics, Pages 35-46
3 - Making a business case for records management, Pages 47-62
4 - Legislation and records management requirements, Pages 63-96
5 - The records survey, Pages 97-122
6 - Strategy and action planning, Pages 123-136
7 - Developing a file plan, retention schedule and records management programme, Pages 137-171
8 - Resources, Pages 173-178
Appendix 1: Risk assessment template and scoring framework, Pages 179-184
Appendix 2: Business case example, Pages 185-188
Appendix 3: Sample data protection survey form, Pages 189-191
Appendix 4: Museum record series commonly containing personal data, Pages 193-196
Appendix 5: Sample data protection policies, Pages 197-212
Appendix 6: Sample data protection statements, Pages 213-218
Appendix 7: Data subject access request form, Pages 219-222
Appendix 8: Sample records management policy, Pages 223-227
Appendix 9: Museum record series commonly containing environmental information, Page 229
Appendix 10: Records survey questionnaire forms, Pages 231-233,235-238
Appendix 11: Supplies checklist template, Pages 239-241
Appendix 12: Sample records transfer instruction and forms for staff, Pages 243-248
References, Pages 249-250
Index, Pages 251-259