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Mastering QuickBooks® 2023: Bookkeeping with US QuickBooks Online for Small Businesses, 4th Edition

✍ Scribed by Crystalynn Shelton


Publisher
Packt Publishing
Year
2022
Tongue
English
Leaves
537
Edition
4
Category
Library

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No coin nor oath required. For personal study only.

✦ Synopsis


Confidently handle bookkeeping for your business with QuickBooks, learn how to use advanced QBO features, gain techniques for managing sales taxes and budgeting, and discover the best practices for reporting in this fourth, fully updated edition optimized for the US.

Purchase of the print or Kindle book includes a free eBook in PDF format.

Key Features

  • Become proficient from a beginner level using QuickBooks Online and implement the best practices to avoid costly errors
  • Explore advanced bookkeeping techniques such as reconciling bank and credit card accounts, importing budgets, creating customized user permissions, and exporting business analytics with Excel
  • Understand how to manage sales taxes and transactions

Book Description

Handling the financial side of your growing business requires expertise ― but what if there's an easier path to managing accounting and tracking profits without the expense of hiring trained professionals?

Mastering QuickBooks® 2023, Fourth Edition, helps you learn QuickBooks Online (QBO) from scratch. Throughout the book, you'll be guided by an experienced Certified Public Accountant and Advanced Certified QuickBooks ProAdvisor – from setup to core features and beyond.

You'll find out how to create multilingual invoices, track mileage, work with a cash flow dashboard that helps you with cash forecasting and planning reports, and upload batches of bills and checks.

Every chapter in this new edition was revised to cover a wide range of new features and updates available, including smart invoicing and cash flow projections.

You'll also learn how to manage sales tax, including how to set up, collect, track, pay, and report sales tax payments, before diving into the different types of businesses that can benefit from QBO Advanced. You'll then explore how to export reports to Google Sheets, import budgets, and use workflows to create automatic custom reminders for internal staff and customers.

By the end of this book, you'll be well-versed with QuickBooks Online and have the confidence to manage all your bookkeeping tasks with ease.

What you will learn

  • Tackle bookkeeping concepts and the typical US bookkeeping and financial accounting cycle
  • Discover QBO's newest features, such as recording upfront deposits on estimates, the simplified business view navigation menu, and improvements to bank reconciliations
  • Track everything from billable and non-billable time to expenses and profit
  • Generate key financial reports for accounts, customers, jobs, and invoice items
  • Understand the complete QuickBooks payroll process

Who this book is for

This book is for small business owners, bookkeepers, and accounting students who want to learn QuickBooks Online and understand how to implement and use it effectively.

This book is a great way for beginners to gain confidence and expertise using QuickBooks. That said, it is also an exhaustive resource for those with some bookkeeping experience

Table of Contents

  1. Getting Started with QuickBooks Online
  2. Company File Setup
  3. Migrating to QuickBooks Online
  4. Customizing QuickBooks for Your Business
  5. Managing Customer, Vendor, and Products and Services Lists
  6. Managing Sales Tax
  7. Recording Sales Transactions in QuickBooks Online
  8. Recording Expenses in QuickBooks Online
  9. Reconciling Uploaded Bank and Credit Card Transactions
  10. Report Center Overview
  11. Business Overview Reports
  12. Customer Sales Reports in QuickBooks Online
  13. Vendor and Expenses Reports
  14. Managing Employees and 1099 Contractors in QuickBooks Online

(N.B. Please use the Look Inside option to see further chapters)

✦ Table of Contents


Cover
Copyright
Contributors
Table of Contents
Preface
Chapter 1: Getting Started with QuickBooks Online
What is QuickBooks?
Exploring QBO editions
Choosing the right QBO edition
QBO Simple Start
QBO Essentials
QBO Plus
QBO Advanced
Creating a QBO account
Navigating in QBO
QBO home page and left navigation bar
QuickBooks Online icons
QuickBooks Online menus
Small business bookkeeping 101
Recording sales
Recording expenses
Recording inventory and fixed asset purchases
Recording liabilities
Understanding the chart of accounts
Choosing an accounting method
Understanding how double-entry bookkeeping works
Summary
Chapter 2: Company File Setup
Key information and documents required to complete the company file setup in QuickBooks Online
Setting up company preferences in QuickBooks Online
Company settings
Billing & subscription settings
Usage settings
Sales settings
Expenses settings
Payments settings
Time settings
Advanced settings
Summary
Chapter 3: Migrating to QuickBooks Online
Deciding if QuickBooks Online is right for your business
Functionality not available in QBO
QuickBooks Desktop data that will not convert to QBO
Questions to ask yourself in preparation for data conversion
Converting QuickBooks Desktop data to QBO
Checking the target count
Creating a QBO account
Backing up your QuickBooks Desktop file
Checking for updates
Running the QBD conversion-to-QBO tool
Logging in to QBO
Verifying that all of your data was converted
Alternatives to converting a QuickBooks Desktop file to QBO
Importing list data into QBO
Recording a summary journal entry of historical data in QBO
Recording details of historical data in QBO
Converting from Excel spreadsheets or pen & paper to QBO
Summary
Chapter 4: Customizing QuickBooks for Your Business
Customizing the chart of accounts list
Adding a new account to the chart of accounts list
Importing a chart of accounts list
Editing accounts on the chart of accounts list
Inactivating an account on the chart of accounts list
Reactivating an account on the chart of accounts list
Merging accounts in QBO
Connecting bank accounts to QBO
Importing banking transactions automatically
Uploading banking transactions from an Excel or CSV file
Connecting credit card accounts to QBO
Importing credit card transactions automatically
Uploading credit card transactions from an Excel or CSV file
Giving other users access to your QuickBooks data
Standard user
Company administrator
Reports-only user
Time tracking user
Accountant user
Editing user privileges
Summary
Chapter 5: Managing Customer, Vendor, and Products and Services Lists
Managing customer lists in QuickBooks Online
Manually adding customers in QuickBooks Online
Importing customers into QuickBooks Online
Making changes to existing customers in QuickBooks Online
Inactivating customers in QuickBooks Online
Merging customers in QuickBooks Online
Managing vendor lists in QuickBooks Online
Manually adding vendors in QuickBooks Online
Importing vendors into QuickBooks Online
Making changes to existing vendors in QuickBooks Online
Inactivating vendors in QuickBooks Online
Merging vendors in QuickBooks Online
Managing products and services lists in QuickBooks Online
Manually adding products and services in QuickBooks Online
Importing products and services in QuickBooks Online
Making changes to existing products and services in QuickBooks Online
Inactivating products and services in QuickBooks Online
Merging products and services in QuickBooks Online
Summary
Chapter 6: Managing Sales Tax
Setting up sales tax in QuickBooks Online
Creating an invoice that includes sales tax
Sales tax reports
Paying sales tax when it comes due
Summary
Chapter 7: Recording Sales Transactions in QuickBooks Online
Entering sales forms
Recording income using a sales receipt
Recording income using a deposit
Recording income using a sales invoice
Recording customer payments
Recording payments to the payments to deposit account
Issuing credit memos and refunds to customers
Applying a credit memo to an open invoice
Summary
Chapter 8: Recording Expenses in QuickBooks Online
Entering and paying bills
Entering bills into QuickBooks Online
Entering vendor credits into QuickBooks Online
Paying bills in QuickBooks Online
Managing recurring expenses
Writing checks
Printing checks
Editing, voiding, and deleting expenses
Capturing and categorizing receipts and bills
Summary
Chapter 9: Reconciling Uploaded Bank and Credit Card Transactions
Overview of the Banking Center
Matching transactions
Editing banking transactions
Understanding bank rules
How do you want to apply this rule?
Reconciling accounts
Summary
Chapter 10: Report Center Overview
Navigating the Report Center
Reports available in the Report Center
Customizing reports
General report customizations
Row and column report customization
Using filters to customize reports
Header and footer report customization
Saving a customized report
Exporting reports
Exporting reports to Excel
Exporting reports to PDF
Sending reports via email
Summary
Chapter 11: Business Overview Reports
Understanding profit and loss statements
Generating balance sheet reports
Understanding the statement of cash flows
Creating a budget
Using the cash flow planner
Generating the audit log report
Summary
Chapter 12: Customer Sales Reports in QuickBooks Online
Generating an accounts receivable aging report
Generating an open invoices report
Generating a sales by client report
Generating a sales by product/service report
Summary
Chapter 13: Vendor and Expenses Reports
Generating an accounts payable (A/P) aging report
Generating an unpaid bills report
Generating an expenses by vendor summary report
Generating a bill payments report
Summary
Chapter 14: Managing Employees and 1099 Contractors in QuickBooks Online
Setting up payroll
Payroll setup checklist and key documents
Signing up for an Intuit payroll subscription
Generating payroll reports
Filing payroll tax forms and payments
Managing 1099 contractors in QuickBooks Online
Setting up 1099 contractors
Tracking and paying 1099 contractors
1099 year-end reporting
Summary
Chapter 15: Closing the Books in QuickBooks Online
Reviewing a checklist for closing your books
1. Reconciling all bank and credit card accounts
2. Making year-end accrual adjustments
3. Reviewing new fixed asset purchases and adding them to the chart of accounts
4. Making depreciation journal entries
5. Taking physical inventory and recording inventory adjustments
6. Adjusting retained earnings for owner/partner distributions
Recording journal entries
7. Setting a closing date and password
8. Preparing key financial reports
Giving your accountant access to your data
Summary
Chapter 16: Finding Apps and Handling Special Transactions in QuickBooks Online
Using apps in QuickBooks Online
Overview of the QuickBooks App Center
Finding apps for your business
Managing credit card payments
Customizing sales templates
Setting up business loans and lines of credit
Adding a business loan or line of credit to the chart of accounts
Making payments on a loan or line of credit
Managing petty cash
Adding a petty cash account in QuickBooks
Recording petty cash transactions
Replenishing petty cash
Reconciling petty cash
Recording bad debt expense
Creating a bad debt item
Creating a credit memo
Applying a credit memo to an outstanding customer invoice
Tracking delayed charges and credits
Summary
Chapter 17: QuickBooks Online Advanced
Accessing the QBO Advanced test drive account
Setting up customized fields
Managing customized user permissions
Using workflow automation
Importing invoices and budgets into QuickBooks Online
Importing budgets into QuickBooks Online
Batch-creating invoices in QuickBooks Online
Reclassify transactions
DocuSign integration
Using online backup and restore
Utilizing the Performance Center and custom charts
Business analytics with Excel
Priority Circle membership
Summary
Appendix
Shortcuts and Test Drive
QuickBooks Online keyboard shortcuts
QuickBooks Online test drive
Discount on a QuickBooks Online account
QuickBooks Certified User Exam Objectives
Other Books You May Enjoy
Index


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