Contractual Correspondence for Architects and Project Managers

✍ Scribed by David Chappell

• Publisher: Wiley-Blackwell
• Year: 2006
• Tongue: English
• Leaves: 296
• Edition: 4
• Category: Library

✦ Synopsis

This book provides over 160 model letters, with commentary for use with all the main JCT 2005 building contracts. It concentrates on problems which can arise during a project, and draws on the author’s extensive experience as a contracts consultant. It is a companion to the author’s Standard Letters in Architectural Practice which covers more routine matters.

The revised Fourth Edition takes account of:

the 2005 editions of the JCT Standard Building Contract, the Intermediate Building Contract and the Minor Works Building Contract, both with their contractor’s design versions, ICD and MWD the 2004 updates of the Standard Form of Agreement for the Appointment of an Architect changes to case law since the last edition was published in 1996 It will be an invaluable guide for architects, building surveyors and project managers.

✦ Table of Contents

Contractual Correspondence for Architects and Project Managers......Page 5
Contents......Page 7
Preface to the Fourth Edition......Page 11
A1 Client's bona fides: in doubt......Page 15
A3 Fee recovery......Page 17
A4 If two separate individuals or companies wish to commission you jointly......Page 24
A6 Brief: difficulty in obtaining decisions......Page 27
A7 Consultants: client requiring them to be appointed through the architect......Page 30
A8 Other architects, if previously commissioned......Page 34
A10 Existing property, if urgent repair work required......Page 40
A11 Client: if wanting to proceed with inadequate planning permission......Page 44
B1 Brief: unacceptable requirements......Page 46
C2 Objections: by planning authority, civic society etc.......Page 48
D2 Client, if another architect appointed to continue work......Page 54
D3 Client, if preference expressed for a particular sub-contractor......Page 56
D4 Client: objection to the use of sub-contractor or supplier in a design capacity......Page 63
E1 Client: wishing to modify brief......Page 65
F3 Client: wishes to include unsuitable contractor on tender list......Page 68
F6 Consultants, if late in supplying drawings and specification......Page 73
F8 Sub-contractor or supplier, if price too high......Page 77
F9 Letters of intent to sub-contractors or suppliers......Page 81
G1 Drawings, if not ready......Page 83
G2 Bills of quantities, if behind programme......Page 84
H1 Client, if he wishes to accept the lowest, but unsatisfactory, tender......Page 87
J2 Letter of intent: contractor......Page 90
J3 Consents: not received from planning authority, building control, statutory undertakings......Page 95
K1 Commencement before formal contract......Page 102
K2 Contract documents: initials missing......Page 104
K4 Drawings, schedules: not ready......Page 107
K5 Failure to give possession on the due date......Page 112
K6 Meetings: standing of minutes as a record......Page 114
K7 Master programme: alleged approval by architect......Page 116
K8 Master programme – if contractor changes it......Page 119
K10 Work not in accordance with comments on the submitted documents......Page 124
K11 Discrepancy between bills of quantities, schedules of work, specification, architect's instructions, CDP documents or statutory requirements and contract documents, not found by the contractor......Page 126
K12 Certification, if claim not yet ascertained......Page 129
K13 Certification: certificate not received by the employer......Page 133
K14 Certification: contractor threatening to suspend, because the architect has undercertified......Page 134
K16 Instruction: contractor's refusal to carry out forthwith......Page 137
K17 Instructions: by building control officer......Page 146
K18 Setting out: architect requested to check......Page 147
K19 Defective work: dealing with the problem......Page 154
K20 Defective work: late instructions to remove......Page 160
K21 Materials, goods and workmanship: not procurable......Page 165
K22 Inspection: architect's duties......Page 172
K23 Inspection of work covered up......Page 174
K24 Person-in-charge: non-notification......Page 177
K25 Variations: change in scope and character of the work......Page 180
K27 If suspension letter received from contractor......Page 181
K28 Liquidated damages: objections by contractor......Page 187
K29 Termination: by employer......Page 189
K30 Termination: by contractor......Page 197
K31 Works by employer or persons employed or engaged by employer: contractor claiming that timing not convenient......Page 207
K33 Sub-contractor: drawings for approval......Page 211
K35 Adjudication: threatened over a small matter......Page 215
K37 Employer: instructions given direct to the contractor......Page 219
K38 Employer: additional items forgotten by architect......Page 224
K40 Clerk of works: verification of daywork sheets......Page 228
K41 Consultants: instructions direct to the contractor......Page 231
K42 Consultants: problems with builder's work......Page 233
K43.1 Awarding an extension if bills of quantities show phased completion and only one completion date in contract......Page 236
K43.2 Failure to fix a completion date within the appropriate time......Page 237
K43.3 Best endeavours: contractor's claim for extra payment......Page 239
K43.4 Claims for extension of time: procedure before the contract completion date......Page 242
K43.6 If the project manager has agreed an extension of time with the contractor......Page 243
K44 Claims for loss and/or expense: procedure......Page 249
K46 Practical completion: alleged by contractor......Page 254
K47 Practical completion: instructed by the client......Page 256
L2 Rectification period: issue of list......Page 260
L4 Rectification period: contractor claims some items are not defects......Page 265
L6 Final certificate: contractor demands issue......Page 267
L7 Employer: overspending notification......Page 272
L8 As-built records, if contractor or sub-contractor will not supply......Page 274
L9 Defects after final certificate: latent defects......Page 276
M1 Complaints from client......Page 280
How to write letters......Page 282
How to make a good decision......Page 288
Index......Page 293